How To Proactively Manage Asset Compliance – It is a requirement for companies in all industries to manage their assets to ensure that they are compliant with relevant legislation in order to protect workers and assure workplace safety. Whether that is companies in the construction industry ensuring that the correct safety measures are in place when performing trenching works, manufacturing companies ensuring that they have correct lockout tagout procedures in place or cruise line companies ensuring that they have performed the proper inspections on life saving equipment. Having the ability to be alerted when asset inspections are overdue, fail or being provided with a To Do list on upcoming inspections in an area gives managers the tools to proactively manage asset compliance.
- Automatic generation of Corrective Actions based on an inspection step failure.
- Safety Observations can generate Corrective Actions.
- Automatic allocation of Corrective Actions based on the severity, location or asset type.
- 3 types of Alerts, Overdue Inspections, Upcoming Inspections and Inspection Completion Reports.
Any number of Alerts can be defined. For example:
- For a Cruise Ship and example would be, Overdue Inspections for Life Saving Equipment on Decks 1,2 and 3 that are more than 7 days overdue.
- Another example for a Cuise Ship could be – any failed inspection of a Fire Door.
- For a manufacturing plant any Failed inspection of a Fire Extinguisher in a area or building.
- For a chemical plant, a Field Environmental Inspection of a tank farm or a failed inspection of an eyewash station or emergency shower.
These alerts are sent as emails to a person or list of people who are responsible for a particular area or activity. The recipients can choose to receive the email in a wide variety of formats, including a simple PDF report, or the alert could be in the form of a Dashboard. These Dashboards can be personal to a particular manager or the can be available to a general audience.
Alerts can be schedule at various time intervals. The scheduling of alerts can be specific to a user, common alert frequencies include Daily, Weekly or Monthly. The user can also specify which day of the week or first day within the month on which to send the alert, for example Weekly: every Monday, Monthly, the first Monday of the month.
Companies also are looking to have integration between their safety management software which they use to manage asset compliance and their work calendars that are within products such as Microsoft Office 365. When an inspection is due, these inspection events can be added to the responsible persons Office 365 calendar. This gives them a clear view of the tasks that they must complete each month/week and is another very useful tool to manage asset compliance. By integration with Office 365 users can gain all the benefits that are available for their normal work activities, such as reminders, tasks etc for their inspection activities.
Using these powerful alert features gives companies the ability to proactively manage asset compliance, this combined with other benefits of using safety inspection software, such as reducing administration, removal of paperwork, elimination of missed inspections will help manage asset compliance and will improve the overall safety within a workplace.
IMEC Technologies provides Safety Management Software to increase worker safety and aid compliance. Safety Management Software to manage inspections and audits, hazard identification, incident management and manage corrective and preventative actions from generation to closure. The Inspection Mobile App allow users to perform inspections and audits, record safety observations, manage corrective actions. The Incident Management Mobile App allows users to report incidents, hazards and near-misses, these are then sent to the appropriate people and are managed to closure. Web Apps provide setup features such as, management, scheduling tools, analysis, reporting and dashboards etc with the ability to report incidents to government bodies such as OSHA and RIDDOR. HazMat T&T is a waste management software solution that tracks waste from cradle to grave to aid compliance within a company, to reduce risk and to help manage waste costs. HazMat T&T waste management software can be used by waste generators or waste contractors to manage their waste, waste costs and also can be used to produce all the required shipping documentation. For more information visit our website www.imectechnologies.com