Yes, you can manage all waste profiles centrally using the Web Portal. For Environmental Service companies, each Customer can have a specific waste profile for each of their waste streams also.
Hazardous Waste Management Software
Enterprise waste management compliance software for Generators, Transporters and Environmental Services Companies, Cradle to Grave Waste Tracking.
Waste Transporters
Environmental Services
Waste Generators
Labels, Manifests, Documentation
Quickly and efficiently print Waste Labels with all the associated waste data.
Labels include Generator, Hazard Symbols, DOT information.
Generate and Print Manifests, BOL and other documentation for each Job.
Manage Waste Profiles
Create and centrally manage all Waste Profiles with an easy to use Web Portal.
Hold all Regulatory Information against each customers waste profile.
Specify regulatory waste codes, chemical properties, DOT Information and additional regulatory information.
Manage Customers, Jobs
Quickly and Easily Create Jobs and Pickups for each Customer Order
Manage each Job from Creation, through Pick Up to Disposal.
Manage all Customer, Generator and Disposer Information with an easy to use Web Portal.
Deliveries and Collections
Track containers at sites.
Generate documentation, regulatory labels for RCRA controlled waste.
Mobile App, real time waste inventory tracking at TSDF’s and customer sites.
Manage Waste, Repacking, Shipping
Track when waste arrives at the transfer storage and disposal facility.
Repack with full traceability, including mixed containers.
Receive Email Alerts for storage time tracking.
Manage Shipments, documentation.
Reporting and Integration
Simplify internal and customer reporting requirements.
Integration with CRM / other Systems, increases efficiency.
Customer Portal improves customer service.
Fully customizable label templates to meet regulatory needs.
Waste Compliance Software
Manage Waste Profiles to ensure compliance.
Cradle to Grave Waste Tracking.
Manage Accumulation Areas, Storage Time Tracking.
Track Outstanding Manifest Returns.
Waste Container Tracking
Track containers from the point of Generation through to Disposal.
Accurately Manage Waste Streams.
Mobile App enhances efficient inventory management.
Prepare Waste Shipments for Disposal.
Waste Reporting
Remove the chaos of multiple spreadsheets to manage waste.
Generate reports, for example TRI Report, Biennial.
View waste costs at department level.
Build custom dashboards to improve reporting.
FAQs
How does the IMEC's hazardous waste software Integrate with the EPA e-Manifest system?
Yes, the software fully integrates with the EPA e-Manifest system. The generator creates the manifest in the EPA e-Manifest system using the shipping function within IMEC’s hazardous waste management software.
To help track manifest returns and maintain compliance, IMEC’s software will generate email alerts when manifest returns are not recorded in the EPA e-Manifest system within the appropriate time. For example the LQG must contact the TSDF or transporter within 45 days of the shipment if they have not received a manifest return. If after 60 days the LQG has not received a manifest return then the LQG must file an EPA Exception report.
IMEC’s software tracks these deadlines by alerting users via email that manifest returns in e-Manifest have not been entered for their shipments. This tracking is available through the EPA e-Manifest integration within the IMEC waste management compliance software.
Can I Track Waste Costs By Department?
Yes, as part of the manifest return process the software allocates disposal and other costs back to the department that generated the waste. This is only possible because the of the tracking features within the IMEC hazardous waste management software that tracks waste from cradle to grave. Dashboards show the costs generated by each department, weekly, monthly and annually. Allowing EHS managers manage waste costs at department level.
What features should be in an Enterprise level waste management compliance software solution?
Enterprise hazardous waste tracking software or hazardous waste management software should have at a minimum the following core features:
- Central repository to manage waste profiles.
- Low Level Waste container tracking, including splitting and mixing of containers.
- Using unique QR/Barcodes to identify each waste container, so that it’s movements can be recorded using a Mobile App.
- Accumulation Area deadline tracking of containers.
- State, Federal and Corporate reporting, Biennial Report, TRI Reporting and monthly Generator Status reporting.
- Dashboard Builder for custom reports and dashboards for waste tracking and management.
- Tracking of waste costs back to the department that generated the waste.
- Multi facility, available in multiple languages, including the Mobile App.
- Reference sites within LQGs such as chemical, pharmaceutical, research, automotive, mining and manufacturing.
- Vendor with industry knowledge and a proven track record in the hazardous waste sector.
Can this system be used as a waste management compliance software for US manufacturers?
Yes, the system is specifically designed as a waste management compliance software for US manufacturers. Features needed by US manufacturers include:
- Managing Waste profiles.
- Container tracking, including splitting and mixing of containers.
- A Mobile App to scan unique QR/Barcodes that identify and record each movement of each container.
- Tracking Accumulation Area deadlines for each container.
- Reporting, such as Biennial Report, TRI Reporting and monthly Generator Status reporting.
- Tracking department waste costs.
- Proper Labeling of Waste
- Tracking outstanding manifest returns to ensure compliance.
- EPA e-Manifest Integration.
Can I print Waste Labels ?
Yes, these are produced at various stages with the solution and can include Hazard Symbols and QR Codes. Multiple label designs are available for different purposes. Default Label Designs are delivered with the software to manage RCRA controlled waste. Custom designs can be provided to meet local waste regulations.
Can the system manage multiple sites and profiles/streams?
Yes, the system can manage multiple sites from the web with full security to ensure only authorized access. It also manages all relevant information on Profile/Streams, including transport information, characteristics, EPA codes, components, and chemical analysis data, with no limit on the number of streams/profiles.
Can I manage Bins / Containers that are left at pickup / customer locations?
Yes, Bins, Containers that are left at pickup locations or customer sites can be viewed within the software.
Can IMEC's software work with my current EHS software?
Yes, IMEC’s hazardous waste compliance software can work with your current EHS software. Using IMEC’s Open API data can be sent to the EHS software or can be extracted for reporting purposes using any Business Intelligence Tool.
Does the software Integrate with UK DEFRA Digital Waste Tracking?
Yes, the software fully integrates with UK DEFRA Digital Waste Tracking, with no need for download/upload of waste data.
Other eManifest systems can also be provided.
Does the software generate US Manifests and other regulatory reports?
Yes, the software can produce the appropriate regulatory documentation for the US and other locations globally.
Does you Software Integrate with other systems, like CRM or ERP systems?
Yes, Integration with systems such as CRM or ERP Systems is available. Integration is done using our Open API. This removes double entry for data such as Customers and Orders. Custom Integrations can also be provided if required.
Can the software manage pickup locations?
Yes, pickup locations can be managed, from the start location through to final waste disposal.
Can the system be used in a Lab?
Yes, the system can manage Lab Smalls, and Lab Packing/Shipping.
Do you provide training / onboarding?
Yes, we offer comprehensive onboarding and training to ensure quick and effective system adoption, maximizing your return on investment.
Can you manage Universal and Non-Haz Waste?
Yes, the system can manage universal and non-hazardous also to meet regulations.
What are the typical use cases for IMEC's software?
The software is available in 3 different versions for 3 different use cases.
- Waste Transporters
- Environmental Services Companies
- Large Quantity Hazardous Waste Generators, LQG’s
In all use cases the IMEC hazardous waste management software tracks waste from the point of generation to the point of disposal, full cradle to grave waste tracking.
Who are the typical customers for IMEC's software?
The software is used by:
- Waste Transporters
- Environmental Services Companies
- Large Quantity Hazardous Waste Generators, LQGs
- Small Quantity Waste Generators, SQGs
SQGs use IMEC’s hazardous waste tracking software to track their EPA status to ensure that they do not move into the LQG status. If an SQG moves into the LQG status an email alert is sent to the EHS team.
Can IMEC's hazardous waste management solution can be used as a waste management compliance software for US manufacturers?
Yes, the IMEC hazardous waste management solution can be used as a waste management compliance software for US manufacturers. US Manufacturers that are LQG’s of hazardous waste have certain compliance needs. These needs include:
- Tracking Satellite and Central Accumulation storage times for each container.
- Tracking manifest returns for waste shipments.
- Biennial Reporting.
- TRI Reporting.
- Having a central repository for definition and storing of Waste Profiles.
IMEC’s software is considered to be one of the best enterprise waste management compliance software solutions. A particular strength of the IMEC solution are features for operating it as waste compliance software across multi-sites or facilities. Such as where managers get compliance alerts for accumulation area deadlines or other compliance alerts.
IMEC’s Hazardous Waste Management Software
What is IMEC’s Hazardous Waste Management Software
IMEC’s Software is a hazardous waste inventory and tracking system. It is designed to manage waste from generation through storage, transportation, treatment and final disposal. It provides cradle to grave tracking of containers, profiles, shipments, manifests and related documentation.
The system provides a central record of hazardous waste information and can be used across multiple sites. A mobile app uses QR codes or barcodes to record container activity. Inventory is updated as waste is generated, moved, stored, combined, split, repacked or shipped.
The software supports waste documentation, labels, reporting, storage-time alerts, waste-profile management and audit trails. For environmental service companies, it can support customer-specific waste profiles. Transfer and disposal operations are supported, as is traceability when waste from different customers is combined or repacked.
What Companies use IMEC’s Solution?
IMEC’s solution is used by three main types of organizations:
- Hazardous waste generators, including chemical, petrochemical, pharmaceutical, automotive, aerospace, oil and gas. Any organizations that generate significant quantities of hazardous waste. The software is used by LQG’s as a hazardous waste tracking software solution and also a waste compliance software solution. Compliance is aided by alerts that monitor key compliance metrics. Cradle to grave tracking is provided by low level container tracking using QR or Barcodes.
- Waste transporters that collect hazardous waste and manage collection jobs, documentation, labels and shipment information. The main needs of transporters is the ability to print compliant labels and shipping documentation.
- Environmental service companies and treatment, storage and disposal facilities (TSDFs) that receive, consolidate, treat and dispose of hazardous waste. The needs of environmental service companies are tracking from cradle to grave and low level container tracking including mixed containers from different sources.
The software can also support organizations managing waste across multiple departments, locations or facilities. The software gives visibility of waste profiles, containers, shipments, using RCRA EPA e-Manifest and costs.
What problems does it solve for Hazardous Waste Generators, Waste Transporters and Environmental Services Companies?
Hazardous waste operations can involve fragmented spreadsheets. Resulting in:
- Limited visibility of container locations.
- Manual inventory updates.
- Difficulty in managing compliance deadlines.
- The effort needed to create shipment documentation.
- Difficulty managing departmental waste costs.
IMEC’s software addresses these issues by providing a central system for waste records and container movements. It records waste from the point of generation and maintains an audit trail as containers move through accumulation, storage, shipment, treatment and disposal.
The system is also designed to reduce manual data entry and improve visibility of waste. Dashboards by site, department, waste stream, storage location and shipment status improve visibility. For large quantity hazardous waste generators that need to monitor storage time limits. The system provides automated email alerts identify waste approaching its configured limit, 90 days for central accumulation areas (CAA).
How does IMEC’s Hazardous Waste Management Software work?
Waste is recorded when it is generated and assigned to a waste profile. The profile contains relevant information such as hazard classification, shipping information, disposal codes and supporting documents. QR codes or barcodes can then be used to identify containers with unique tracking id’s. These tracking ID’s are then scanned to record subsequent movements.
Using the mobile app, users can create and manage containers. The App can also record movements, process shipments, split and repack containers. For Environmental Service Companies this traceability can manage containers that contain waste from different sites or customers.
The system tracks waste through accumulation areas, with configurable storage-time email alerts to maintain compliance with RCRA. Storage-area inspections can be performed through the mobile app, weekly as per the RCRA requirements.
For shipments, the software supports shipment planning, shipment summaries, manifests and electronic manifests such as the U.S. EPA e-Manifest. For environmental service companies, waste profiles and chemical-analysis results can be stored. These can then be used to help verify incoming waste against expected profile information.
Reporting provides visibility into waste generation, waste volumes, waste costs by department, shipments and inventory across sites.
Why should a company select IMEC’s Waste Management Software Platform?
The solution is adopted by large quantity hazardous waste generators, waste transporters and environmental services companies to track their waste from cradle to grave.
The solution provides:
A single system for hazardous waste profiles, containers, movements and shipment records.
Real-time inventory updates through mobile scanning and recorded transactions.
Full lifecycle and audit-trail visibility from generation through disposal.
Automated alerts for approaching storage-time limits and outstanding manifest returns.
Support for waste labels, manifests and other configurable shipping documentation.
Visibility of waste generation and disposal costs by department, site and waste stream.
Multi-site visibility for organizations managing waste across multiple facilities.
Tools for environmental service companies that need to manage customer waste profiles and traceability through consolidation, treatment and disposal.
Mobile workflows that can replace spreadsheet-based inventory processes and reduce duplicate data entry.
What are the Challenges Facing Hazardous Waste Generators?
Manufacturing companies such as Chemical, Adhesives, Metals, Pharmaceutical and Coatings that generate hazardous waste face a range of challenges when managing their hazardous waste. They include:
Fragmented data
- Multiple spreadsheets used by different departments/sites
- No single source of truth for waste profiles
- Difficult to determine exactly where a waste container was located
Limited inventory visibility
- Difficulty tracking containers between generation, accumulation, storage and shipment
- Manual updates leading to outdated inventory
Compliance risks and Violations
- Difficulty monitoring storage time limits to maintain RCRA compliance.
- Manual tracking of manifests and returns
- Risk of incorrect labels or documentation
Operational inefficiency
- Duplicate data entry
- Manual preparation of shipping documentation
- Time spent searching for waste records
Cost visibility
- Difficult to determine which production department generated waste
- Limited ability to analyze disposal costs by site, department or waste stream
The Features and Benefits within IMEC’s Software that aid compliance for LQG’s in the US.
IMEC Technologies’ Hazardous Waste Management Software is designed to help large quantity hazardous waste generators (LQGs) in the United States manage waste inventories, streamline RCRA compliance, track shipments, and maintain records from the point of generation through final disposal. Its core purpose is to replace fragmented spreadsheets and manual processes with a centralized, digital, traceable waste management system.
The key features within the system that deliver this to large quantity hazardous waste generators in the US are:
Centralized waste-profile management
Maintains a central database of waste streams, including EPA waste codes, chemical properties, hazard classifications, transport details and other regulatory information. Supports multiple waste profiles and facilities.
Container Level Inventory Tracking
Uses unique QR codes or barcodes and a mobile app to track individual containers as waste is generated, moved, stored, combined, split, repacked or shipped. This provides visibility into container locations and inventory across sites.
RCRA compliance and storage-time alerts
Tracks satellite and central accumulation areas, monitors container storage deadlines and sends email alerts as deadlines approach. The Mobile App also allows users to perform weekly waste area inspections, a mandatory compliance requirement.
EPA RCRA e-Manifest integration
Creates shipments from within the platform and submits manifest data to the EPA’s electronic manifest system. It validates data before submission, displays portal warnings or errors, and supports manifest updates.
Automated manifest-return monitoring
Monitors shipment confirmation and outstanding electronic manifests, with alerts to help environmental, health and safety (EHS) teams meet follow-up deadlines thus avoiding exception reports.
Regulatory labels and shipping documentation
Generates waste labels containing relevant hazard, generator and Department of Transportation (DOT) information, along with manifests, bills of lading and other shipment documents. Label templates can be customized.
Regulatory reporting and dashboards
Supports reporting such as the EPA Biennial Report, Toxic Release Inventory (TRI) reporting and monthly generator-status reporting. Custom dashboards provide visibility into waste volumes, inventory and shipment activity.
Waste-cost analysis by department
Allocating disposal and waste costs to the department that generated the waste means managers can review up to the minute costs to identify savings.
Waste Compliance at Multi-site facilities
The IMEC system provides features to manage waste compliance at multi-site facilities. Dashboards and alerts give managers compliance notifications across multi-sites, allowing a single manager to remotely manage multiple sites. IMEC provides its customers with enterprise waste management compliance software which is suited to multi-site facilities in the chemical, oil and gas and manufacturing sectors.
System integration
The IMEC system supports secure access across multiple facilities, with an open API for connecting to existing EHS, ERP, CRM and business-intelligence systems. This helps reduce duplicate data entry and standardize waste management processes across an enterprise.
Why these features matter to large quantity generators.
For manufacturers, chemical companies, pharmaceutical businesses and other high-volume waste producers, the main benefits are:
- Lower compliance risk: better visibility of accumulation deadlines, manifests and required reports.
- Improved traceability: a documented record of waste from generation through final disposal.
- Less manual administration: fewer spreadsheets, repeated data entries and manually prepared documents.
- Better cost control: identification of waste generation and disposal costs by site, department and waste stream.
- Greater operational consistency: standardized processes across multiple facilities.
- Standardized enterprise waste compliance activities across multi-site facilities.
- Dashboards provide enterprise waste management compliance metrics allowing site by site comparisons.
A particularly important feature for US LQG’s is the combination of container-level tracking, accumulation-time monitoring and e-manifest return alerts. Together, these address several of the routine record keeping and deadline challenges involved in hazardous waste compliance.