EHS & Waste Management

Deployment of EHS Software – Cloud or On Premise

By November 28, 2018 No Comments

Health and Safety Compliance Management Software purchasers have really 3 options when it comes to Deployment of EHS Software.

  1. On Premise
  2. Private Cloud, sometimes referred to as Single Tenanted Environment
  3. Multi-Tenant Environment

Deployment of EHS Software On Premise is means that the software is installed at the customers site or could be installed at a data centre owned by the customer. This type of deployment has some advantages but also some disadvantages. Advantages include that the customer has control of the infrastructure and also the security. Some disadvantages include the fact that upgrades and support become more difficult and this leads to increased costs, including costs levied by the software provider. The customer normally carries the costs of this deployment.

Deployment of EHS Software in a Single Tenanted Environment is where the software environment and the hardware or virtual machines are dedicated to a single customer. There are advantages here in that the customer is sure that their data is not within a shared environment and also, they can have the option of bespoke or custom code within the solution. The support and upgrade of the product is also more straight forward as the supplier has easy access to the environment. There is also the possibility that the customer can have a managed upgrade service where they do not have to move to the current version of the software. With Multi-Tenanted Environments all customers must be on the current version of the application. The customer normally carries the costs of this deployment.

Deployment of EHS Software in a Multi-Tenanted Environment is the most common deployment method and is widely used. Customers share the same infrastructure, do not pay additional hosting costs and do not have the option for custom code or managed upgrades. Advantages are scalability, easy of deployment and upgrades, lower costs and the fact that there are global companies like Microsoft and Amazon providing these services eases the burden on software vendors but also gives customers the reassurance that their security requirements are being met.

There are also two main types of contractual offerings available to purchasers of Health and Safety Compliance Management Software. These contractual offerings are available no matter what method of Deployment of EHS Software is chosen

  1. Initial Licence Fee with an annual maintenance and support fee.
  2. Software as a Service (SaaS).

Initial Licence Fee with an annual maintenance and support fee is the traditional method of selling software, where there is a large upfront payment and then smaller payments throughout the contract to use the software and to get support and product upgrades. The “maintenance fee” is usually between 15% and 25%. Some companies charge more for support in the initial years as this is when the support requirements tend to be the highest.

Software as A Service is based on a monthly fee for the use of the software and there is no large upfront payment. Vendors do offer discounts for single and multi-year contracts and for annual payments.

There is a move for purchasers of Health and Safety Compliance Management Software to accept cloud deployments and also to accept Multi-Tenanted Environments where they are deployed in service using one of the global companies like Microsoft and Amazon providing these services. This trend is set to continue with various reports stating that within 3 years, that is by 2020, more than 60% of deployments will be Cloud based and by 2023 more than 90% of purchasers of Health and Safety Compliance Management Software will use Cloud based solutions, where as on premise deployments of Health and Safety Compliance Management Software will reduce to circa 20% of deployments by 2023 from a height of 70% in 2016. In fact some vendors of Health and Safety Compliance Management Software will not offer on premise solutions as a standard and will only offer an on premise solution at a very high cost. This is especially true where the software vendor are trying to perform global roll outs of Health and Safety Compliance Management Software across many geographies and covering thousands of employees. There are huge benefits for the customer also in using cloud-based solutions, as there are substantial benefits to be gained in employee engagement in the areas of audits and inspections, incident reporting and safety observations. All of which are key elements of any Health and Safety Compliance Management Software solution. These mobile intensive areas are much more easily deployed from the cloud, employees can use their own phones or business phones/tablets to operate these Mobile Apps.

IMEC Technologies provides Safety Management Software to increase worker safety and aid compliance. Safety Management Software to manage inspections and audits, hazard identification, incident management and manage corrective and preventative actions from generation to closure. The Inspection Mobile App allow users to perform inspections and audits, record safety observations, manage corrective actions. The Incident Management Mobile App allows users to report incidents, hazards and near-misses, these are then sent to the appropriate people and are managed to closure.  Web Apps provide setup features, management, scheduling tools, analysis, reporting and dashboards etc with reporting to OSHA and RIDDOR. HazMat T&T is a waste management software solution that tracks waste from cradle to grave to aid compliance, reduce risk and manage waste costs. HazMat T&T can be used by waste generators or waste contractors to manage their waste and also produces all the required shipping documentation. For more information visit our website www.imectechnologies.com